Privacy Policy and Business Information

Information We Collect

We may collect personal information that you provide to us, such as:

• Your name, email address, and contact details when you make an enquiry or sign up for our services.

• Information you share with us to enable us to provide services, such as scheduling or correspondence details.

We may also collect non-identifying information automatically through our website, such as IP address, browser type, and usage statistics.

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How We Use Your Information

We use your information to:

• Respond to enquiries and provide services.

• Manage billing and administration.

• Improve our website and services.

• Comply with legal and regulatory obligations.

Event Participation
Global Secretariat Ltd. manages guest communications, registration and logistical arrangements for select international events.
Where we collect participant information (such as name, contact details, dietary preferences, passport information for travel or security purposes), this data is processed solely to facilitate participation in the relevant event.
In such cases, Global Secretariat may act either as:

• a data controller, when organising events directly; or

• a data processor, when providing event support services on behalf of another organisation (for example, a host government or partner institution).

Personal data may be shared with vetted third parties — such as hotels, security services, registration companies, or travel agents — strictly for event-related purposes and in compliance with data protection requirements.

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Data Retention

We will only keep your personal information for as long as it is necessary to provide our services, respond to your enquiries, or meet legal and regulatory requirements.

• Enquiry information is generally kept for up to 12 months.

• Client records are retained for the duration of the engagement and for a reasonable period thereafter (normally up to 6 years to meet legal, tax, and contractual obligations).

• Information may be kept longer if required by law.

Once data is no longer needed, it will be securely deleted or anonymised.